Privacy Statement of the machtfit Platform

This is an automated translation of our Terms of Service for information purposes.

Privacy Statement of the machtfit Platform

We are pleased about your visit and the use of our platform machtfit. We, the machtfit GmbH as operator platform, understand the protection and security of your data as a very important part of our service. Therefore, we have designed our service in such a way that only necessary personal data are collected or processed, the purpose of which is clearly defined in each case. Our activities are limited solely to provide you with the best user experience and to continuously improve it.

We process the personal data provided by you to provide our services, process your bookings and, if applicable, for service and support services requested by you as well as for the purpose of technical administration of the platform. Under no circumstances will your personal data be used for other purposes or passed on to third parties. Your data will be stored exclusively in Germany, Austria or Switzerland under consideration of the strictest data protection regulations. The compliance with these regulations is regularly checked by us.

The following privacy statement explains what information we collect during your visit to our platform and how we process it.

Name and contact details of the data controller

Responsible for the machtfit platform and related offers is

machtfit GmbH
Monbijouplatz 5
10178 Berlin
Tel.: 030/34655060

Contact details of the data protection officers

You can reach machtfit’s data protection officer at the e-mail address

Robin Data GmbH
Fritz-Haber-Str. 9
06217 Merseburg

Every person concerned can contact our data protection officer directly at any time with all questions and suggestions regarding data protection.

Data for operational and usage improvement of the platform

machtfit records data of your movement on the platform. Partly these data are necessary to use the platform, partly they help us to improve the offers and the platform for you. For this purpose, analysis mechanisms such as cookies are used. Cookies do not damage your computer and do not contain viruses. They serve to make our offer more user-friendly, effective and safer. Cookies are small text files that are stored on your computer and saved by your browser.

We distinguish between four categories of data:

(1) Function-related data, without which the functionality of our website would be limited,
(2) Data that you enter into the platform
(3) optional data for analysis and customer service purposes and
(4) Data which is only used in case of the use of an employer subsidy are required.

(1) Function-related data

In order to be able to use our platform and obtain services, you provide us with personal data, such as name, address, e-mail in the context of a registration (see following table). Data that is absolutely necessary in the respective process is indicated there as mandatory fields. Your e-mail address serves as your user name. We require the registration data in order to identify you as our contractual partner, to create and manage your registration, to provide the services as per contract and to contact you if necessary (Art. 6 (1)(b) of the Basic Data Protection Regulation). You can retrieve, correct or delete your registration data at any time. However, if your registration data is deleted, the machtfit platform cannot be used further, as it is absolutely necessary for the provision of our services as described above.

We distinguish between four categories of data:

Data Purpose Storage period
Registration data During the registration it is necessary to provide some personal data (name, e-mail address) Until you unsubscribe from our platform.
Offers used In the case of a booking that is subsidized by your employer with tax benefits, there is a legal retention period of 10 years. For this purpose we archive the corresponding certificate of the provider as well as the amount of the subsidy granted. Until you log off our platform. For tax-privileged prevention offers at least 10 years.
Read articles from our health magazine This information helps us to optimize our health magazine. We can determine which articles are particularly popular, adjust our content accordingly and show you articles on related topics. Until you unsubscribe from our platform.
Searched offers This information helps us to optimize and expand our offer and to improve the user-friendliness of the platform. It enables us to determine which offers are particularly frequently requested and to adapt our offer accordingly and show you similar offers. Until you unsubscribe from our platform.
Time and duration of use This allows us to determine at what times the use of our services is particularly intensive in order to optimize our technical equipment. Until you unsubscribe from our platform.
Time of registration When you register, we store the time of your registration for billing purposes and for security reasons. Until you unsubscribe from our platform.
IP address We collect and store this data for security reasons in order to prevent cases of misuse of our services and to be able to trace them if necessary. The last three digits of the IP are anonymized and are not recognizable for machtfit. Until you unsubscribe from our platform, but not exceeding 1 year.
Name and version of your browser, browser plugin and operating system In case of errors, e.g. in the display of the website, loading time, we can better determine the causes and implement improvements. In addition, we learn which browsers and systems we need to support. Until deregistration from our platform, but for a maximum of 1 year.
Session-Cookie When logging in, session cookies are used, which store a so-called session ID, with which various requests from your browser can be assigned to the shared session. This means you do not have to log in again every time you click on the website. The session cookies are deleted when you log out.

(2) Data that you enter into the platform yourself

For the purpose of our service provision, we will receive further data from you which will help us to create the best possible offer for you. This information is voluntary, but we will only use it for the purpose stated in each case or as permitted by law. In principle, you can carry out the deletion of personal data at any time or order it from us.

Data Purpose Storage period
Your preferred search address If you wish, you can enter an address in your profile (e.g. your place of residence), which will be used to show you offers in close proximity Until you unsubscribe from our platform.
Type of professional activity (e.g.,, physical/non- physical/shift work) This information helps us to optimize and expand our offer and to improve the user-friendliness of the platform. The professional activity gives us in particular information about which offers might be interesting for you (e.g. shift workers are more likely to benefit from offers that do not take place on fixed dates). Until you unsubscribe from our platform.
Age This information helps us to optimize and expand our offer and to improve the user-friendliness of the platform. On the basis of age, for example, we can draw your attention to offers that are typically taken up by members of your age group. Until you unsubscribe from our platform.
Interests (e.g., training goals, offer preferences, interest in health topics) This information helps us to optimize and expand our offer and to improve the user-friendliness of the platform. With your information we can optimize and expand our offer according to your interests and needs. Until you unsubscribe from our platform.
Health perception (e.g., fitness level, stress perception, sleep quality) This information helps us to optimize and expand our offer. With your information we can, for example, draw your attention to offers that match your fitness level. Until you unsubscribe from our platform.
Offers saved as favorites We store this information so that you can find your favorite offers at any time and on any device. In addition, we can send you matching offers. Until you unsubscribe from our platform.

(3) Optional analysis data (cookies)

The optional analysis data for usage improvement serves to optimize and expand our offer and to improve the user-friendliness of the platform. The optional analysis data will only be stored after you have actively agreed to it. Of course, you can object to the use of this data at any time, in which case we will not continue to collect this data. If you do not agree with the storage and use of your data, you can deactivate it below. In this case, a so-called 'cookie' will be stored in your browser to prevent usage data from being stored. 'Cookies' are text files that are stored on your computer.

Below you can see the status of the data recording. By clicking on it you can deactivate or reactivate the recording:

Please note that we respect the deactivation cookie as long as it is stored in your browser.

We use a self-hosted open source machtfit analysis software to collect anonymous usage data for this website.

Die Daten zum Verhalten werden gesammelt, um eventuelle Probleme wie nicht gefundene Seiten, Suchmaschinenprobleme oder unbeliebte Seiten herauszufinden. Sobald die Daten (Anzahl der Besucher die Fehlerseiten oder nur eine Seite sehen, usw.) verarbeitet werden, erzeugt die Analyse-Software Berichte für die Webseitenbetreiber, damit diese darauf reagieren können. (Layoutveränderungen, neue Inhalte, usw.)

The analysis software processes the following data:

  • Cookies
  • Anonymized IP addresses by removing the last 2 bytes (so instead of
  • Pseudo-anonymized site (based on the anonymized IP address
  • Date and time
  • Title of the called page
  • URL of the called page
  • URL of the previous page (if this is allowed)
  • Screen resolution
  • Local time
  • Files that were clicked and downloaded
  • External links
  • Duration of the page setup
  • Country, region, city (with low accuracy due to IP address)
  • Main language of the browser
  • User agent of the browser
  • Interactions with forms (but not their content)

(4) Data transfer for employer's allowance

If your employer has agreed to subsidize the benefits you receive, we will provide the information necessary for the employer to provide proof to the tax authorities and for accounting purposes. Only the necessary data will be transmitted:

  • Certificate of the offer taken up
  • Offer category (for example, movement)
  • Name of the offer, only for prevention offers
  • Proof of participation for prevention offers
  • Amount of subsidy granted

Your employer has been advised of this earmarking and to use the data only for this defined purpose in accordance with statutory regulations.

machtfit offers the possibility of making available, in addition to the offers of the machtfit health partners, internal health offers as well as health offers from third parties (e.g. organizers of company runs). If your employer provides such offers for you on the platform, your employer or third-party provider has access to the booking data for organizational reasons. This is necessary, for example, in the event of changes in dates or rooms so that you can be informed accordingly. This information is only made available to the persons responsible for the respective offer.

Furthermore, your employer does not receive any additional information about your personal use of our services.


You will receive regular e-mail updates from us on how to promote your health. You can unsubscribe from this service or change its frequency at any time by clicking on the link included in each mailing or by calling up the corresponding function in your user account. Under no circumstances will we pass on your data to third parties for advertising purposes. For the technical processing of the e-mail dispatch we use a service provider which we use in accordance with the data protection regulations in compliance with the applicable laws and which we have contractually committed to protect your data. We can also enforce your rights with these service providers at any time. Emarsys eMarketing Systems AG (Stralauer Allee 6, 10245 Berlin; is an Austrian company, based in Berlin, which provides the software and infrastructure for sending consent based electronic messages. Further information on data protection at Emarsys can be found here:


'profiling' means any automated processing of personal data consisting of the use of personal data to evaluate certain personal aspects relating to a natural person, in particular with a view to analysing or predicting aspects relating to the performance of work, economic situation, health, personal preferences, interests, reliability, conduct, location or movement of that natural person As a responsible company, we refrain from making automatic decisions that are incomprehensible to them and could have negative, economic consequences.

We want to make the user experience on the machtfit platform as positive as possible for you. This includes recommending offers and content that match your user account and that are comprehensible to you. You can cancel these recommendations at any time (section Infomail). In addition, we make sure that these recommendations do not cause any disadvantages for you or others.

Privacy policy for the activity challenge

If your company would like to offer a machtfit activity challenge, additional information will be provided. The guidelines are only valid from the moment you have actively registered for the activity challenge. At the beginning of the registration for the activity challenge you enter a ‘nickname' (user name), which can be freely chosen. You can enter a freely invented name, or your own name. During the registration, any person can see the team member’s names before entering a team. Participants of an activity challenge can see the progress of other participants. Persons not participating (viewer) can see the leaderboard after the activity challenge has started.

With the participation in the activity challenge

a) you commit yourself:

  • To give honest information about yourself (step results or sports activities). In the case of obvious discrepancies, machtfit is free to correct the information provided or, if necessary, block your access to the activiy challenge.

b) you agree to the following points:

  • The data you enter during the competition may be processed.
  • The company is provided with a general evaluation of the activity challenge. Conclusions about the activities of individual persons are not possible.
  • As part of the activity challenge, e-mail campaigns are set up to inform you about facts worth knowing and informative events. You can unsubscribe from the e-mail campaign at any time via these e-mails.
  • As proof of participation, the employer can view the list of participants in the administrator interface.

At the end of the activity challenge, all participants can voluntarily give feedback. There may also be the possibility of winning prizes provided by machtfit or your employer.

As a participant in the activity challenge, you also have the option of connecting activity trackers (e.g. Fitbit, Google Fit, Apple Health) or your smartphone to your user account on machtfit via iOS or Android.

In order to be able to interface with a large number of different devices, machtfit is working with the company Thryve, whose technology enables the connection to many devices. Using Thryve, your data can be automatically transferred to machtfit and you would not have to make any manual entries from now on. There is an agreement between the service provider and machtfit regarding the processing of personal data. Thryve processes the user's personal data only according to the instructions. As a processor, Thryve may not process the personal data for its own purposes. You can always see what data is being transferred. As soon as activities are carried out that cannot be transmitted via the activity trackers, they can be manually added via the platform. Information that is manually added via the machtfit platform will not be passed on to third parties even after activation of the activity trackers. The interface between Thryve and your activity tracker or smartphone only exists as long as you wish. Via the machtfit platform you have the possibility to deactivate the interface at any time (According to Art. 7 para. 3 DSGVO). After deactivating the interface, machtfit is also not able to access your data from the activity tracker. If you as a participant do not want to participate during the activity period, you can also unsubscribe at any time. Within 3 days after the end of the contest we will send an order to delete the data to the service provider (Thryve).

The collection of information with Thryve is voluntary and not mandatory for the use of the activity challenge. The app allows you to manually record your activities at any time.

Your rights

You have the following rights in relation to the personal data concerning you:

  • Right to information free of charge,
  • Right to correction or deletion,
  • Right to limit processing,
  • Right to object to the processing,
  • Revocation of your consent,
  • Right to data transferability.

For this purpose, as well as for further questions on the subject of personal data, you can contact us at any time using the contact details provided.

You also have the right to complain to a data protection supervisory authority about the processing of your personal data by us.

Berlin Commissioner for Data Protection and Information Security
Friedrichstrasse 219
10969 Berlin
Telefon 030/13889-0
Telefax 030/2155050

Technical and Organizational Security Measures

We have taken comprehensive security measures to adequately protect your personal information. We regularly revise our security concept and adapt the measures to technical developments. All our employees receive regular training on data protection and the security measures taken and are obliged to keep your data confidential. The demonstrable quality of our technical and organizational measures has been confirmed by our ISO 27001 certification.

Changes to the Privacy Statement

We reserve the right to change the privacy policy in order to adapt it to changed legal situations, or in case of changes in the service and data processing.

Users are therefore requested to keep themselves regularly informed about their content.

Status of the privacy policy: September 2020